Accounts Payable Specialist (San Francisco, CA)

Are you in search of a rewarding career in the field of accounting? Your search ends here! Malcolm Drilling, an innovative company specializing in geotechnical construction, is actively hiring for the role of an Accounts Payable Specialist. With a rich history of over sixty years as pioneers in the deep foundation industry, Malcolm Drilling presents an exciting opportunity for professional growth. Join our esteemed team and elevate your accounting career to new levels!

Job Title: Accounts Payable Specialist

Location: San Francisco, California


  • Review invoices against purchase orders and receivers for errors and discrepancies.
  • Audit invoices for procedural accuracy.
  • Research and resolve various invoice discrepancies.
  • Communicate invoice discrepancies with other employees and/or vendors.
  • Respond to email or phone questions from other district offices.
  • Match invoices with purchase orders (POs).
  • Code invoices to correct general ledger accounts and ensure proper entry into accounting software.
  • Perform routine heavy data entry of invoices into accounting software.
  • Route invoices for approval using accounting software.
  • Properly log incoming invoice batches in Excel.
  • Use Excel to enter invoice information.
  • Perform various A/P related projects as directed by the Business Office Manager.
  • Process union and non-union employee changes, including but not limited to rate increases, withholdings, direct deposits, garnishments, and 401(k) deductions.
  • Keep current with union Master Labor Agreement rates and state and federal labor laws.
  • Compile, complete, and send all Certified Payroll Reports to various municipalities.


  • 2+ years of previous accounting experience are required, with construction industry experience preferred.
  • Ability to communicate both verbally and through writing in a professional, courteous, and knowledgeable manner.
  • Ability to prioritize and organize tasks according to deadlines and complete them in a timely manner.
  • Knowledge of basic accounting principles.
  • Intermediate Excel skills are required.

Benefits Package:

  • Competitive Salary.
  • 100% paid premiums for dental and vision plans for the employee and all dependents.
  • Malcolm covers an average of ninety-five percent of the medical premium for the employee and all dependents.
  • Malcolm contributes up to 10% of your salary into a retirement plan.
  • Opportunities for career advancement.

Schedule: Full-time

Malcolm Drilling Company, Inc. is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities, and a Drug-Free Workplace.

Malcolm Drilling