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Accounts Receivable Specialist

We are seeking an Accounts Receivable Specialist in Hayward, CA. This is a great opportunity to work on exciting projects such as Bridges, Tunnels, Dams, Sports Stadiums, Aerospace Infrastructure, Iconic Skyscraper Buildings and more!


Malcolm has been innovating and leading the deep foundation industry for over six decades. As part of our deep foundations, retention systems, and ground improvement services, we also provide a range of ground improvement and dewatering techniques. By implementing Design/Build, we are able to execute projects quickly and effectively, allowing for timely collaboration with owners and contractors. Through our regional offices, we offer these services nationwide.

Job Title: Accounts Receivable Specialist

City, State: Hayward, CA

Job Responsibilities:

  • Responsible for the billing and collection cycle for multiple customers
  • Compiles, formats, and transmits billings according to specific clients’ requirements
  • Communicates with clients to ensure billing is received, accepted, and processed for payment
  • Identifies and resolves billing and collection issues
  • Communicates with internal staff to facilitate resolution
  • Initiate follow-up for past due receivables
  • Maintain receivable records and provide internal and external reporting to management and customers, as required
  • Request and provide lien waivers from subcontractors and suppliers


  • Bachelor’s degree in accounting or business administration is required, or associate degree with additional applicable experience
  • 1-2 years of previous accounting experience required
  • Knowledge of basic accounting principles
  • Experience with construction accounting required: AIA billing, Lien Waivers, 2nd tier waivers, basic understanding of lien laws
  • Ability to communicate both verbally and thorough writing in a professional, courteous, and knowledgeable manner
  • Ability to provide exceptional customer service skills
  • Ability to prioritize and organize tasks according to deadlines and urgency and complete them in a timely and professional manner
  • Ability to create, edit and analyze Excel spreadsheets, Word documents, and PDF files
  • Ability to provide keen attention to detail
  • Problem solving and analytical skills

Malcolm Drilling Company, Inc. is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities, and a Drug-Free Workplace.

Job Type: Full-time

Benefits Package:

  • Competitive Salary
  • Paid health benefits (PPO) for the employee and minimal contribution for ALL dependents, Dental, Vision and Health
  • Company contributes up to 10% of your salary into 401K plan (no employee contribution required)
  • Opportunities for career advancement

Physical Setting:

  • Office


  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Hayward, CA 94545: Reliably commute or planning to relocate before starting work (Required)


  • Accounts receivable: 2 years (Preferred)
  • Microsoft Excel: 2 years (Preferred)

Work Location: One location

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